Privacy statement

Last updated: 8 October 2026.

This statement explains how subsidies.expert processes personal data in accordance with the EU General Data Protection Regulation (GDPR) and applicable Belgian law. In case of differences between language versions, the Dutch version prevails.

1. Who is responsible for your data

The controller is Huduma VOF, operating under the trading name subsidies.expert, with registered office at Ekelendriesstraat 5, 1755 Gooik, Belgium, registered with the Crossroads Bank for Enterprises under number 0717.575.316 (VAT BE 0717.575.316). For any privacy question, contact us at freek@subsidies.expert.

2. What data we collect

• Contact and enquiry data you provide via the contact form or by email, such as your email address, phone number, organisation and the content of your message.
• Client and file data: business contact details of clients and prospects, and the project and company information you entrust to us for a grant application. We treat this information as strictly confidential.
• Technical data: limited technical information generated when you visit the website (such as IP address and browser data in server logs), used to keep the site secure and working.

3. Why we use it and our legal basis

• To respond to your enquiry and communicate with you, based on your consent or our legitimate interest in answering requests.
• To provide our services, including preparing, submitting and following up grant applications, based on the performance of a contract.
• To comply with legal obligations, such as accounting rules, based on a legal obligation.
• To keep our website and systems secure, based on our legitimate interest.

4. Cookies

Our website does not set advertising or tracking cookies, and we do not use marketing tools that follow your browsing. If that changes, we will update this statement and, where required, ask for your consent first.

5. Who we share data with

We do not sell personal data. We share it only with service providers acting as processors under appropriate agreements: our website host and form provider (Netlify), our content platform (Sanity, from which your browser loads the grant calls) and our email and office-software provider (Microsoft 365). When we submit an application or report on your behalf, we share the necessary data with the funding body concerned (such as VLAIO or the European Commission). We also share data with authorities where the law requires it. Where a provider processes personal data outside the European Economic Area, we rely on appropriate safeguards such as the European Commission's Standard Contractual Clauses.

6. How long we keep it

We keep personal data no longer than necessary: enquiry data for as long as needed to handle your request and a reasonable period afterwards; client, file and accounting data for the periods required by law (in Belgium, generally up to ten years for accounting records) and for as long as funding bodies can carry out audits.

7. Your rights

Under the GDPR you have the right to access your personal data, to request rectification or erasure, to restrict or object to processing, to data portability and to withdraw consent at any time. To exercise these rights, contact us at freek@subsidies.expert. You also have the right to lodge a complaint with the Belgian Data Protection Authority, Drukpersstraat 35, 1000 Brussels (dataprotectionauthority.be).

8. Security

We take appropriate technical and organisational measures to protect personal data against loss, misuse and unauthorised access.

9. Changes

We may update this statement from time to time. The current version is always available on this page.